Purpose
Move from meeting intelligence to communication while preserving human approval.
When to use it
- Participants need a same-day recap.
- Action owners need explicit confirmation.
- A customer or stakeholder needs a polished next-step email.
Inputs
- Action items
- Decision notes
- Audience list
- Tone preference
Outputs
- Draft follow-up
- Open questions
- Reviewer warnings
Steps
- Select audience and tone.
- Summarize decisions and next steps in priority order.
- Keep uncertainties out of confident prose.
- Add open questions and review warnings outside the sendable draft.
Quality checks
- The sendable draft contains no private reviewer notes.
- All owners and dates match extracted action items.
Failure modes
- The draft implies agreement that did not happen.
- Sensitive internal context leaks to an external audience.
Privacy notes
- Never auto-send.
- Separate internal notes from external follow-up copy.
Example prompt
Draft a short follow-up email for the attendees using only confirmed actions and decisions. Put uncertainties below the draft.
Example structured output
{"subject":"Follow-up: order guide routing","draft":"Thanks everyone. We aligned on...","reviewNotes":["Confirm whether Morgan should be copied."]}